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Backup

As the use of technology continues to grow, so does the volume of data companies are accruing. Data is an integral part of any company’s business. However, it is imperative to have a solid practice of backing up the data to ensure no loss occurs. Data backup has historically been a slow and tedious process requiring the time of multiple IT personnel. Data was generally stored on magnetic tapes and stored in a library either on-site or off-site. Maintaining the backup regimen and data library can be a daunting task, especially for small businesses with no dedicated IT department. According to IDC, a market research firm, less than 40% of small to medium-sized companies properly back up their data, and extensive time can be lost to attempting to rebuild vital data.

“Losses in data can come from power surges, viruses, hardware failures, natural disasters, and operator error and can wipe out years of data.”

Even if data is properly and regularly backed up, restoring information from tapes in the event of a loss of critical data is a complicated process and must be handled by knowledgeable and well-trained staff. Losses in data can come from power surges, viruses, hardware failures, natural disasters, and operator error and can wipe out years of data.

“Cloud storage is flexible and scalable, allowing clients to add space as needed.”

Alternatives to using traditional tape backup methods include using a public or private cloud service, or a hybrid solution. Using public cloud storage can increase protection of data without adding to the workload of IT staff.  Cloud storage is flexible and scalable, allowing clients to add space as needed, and reduces the amount of associated costs of using on-site storage, such as additional hardware or IT infrastructure. Clients have the option to purchase subscriptions generally on a monthly or yearly basis. Online backup systems use an application which implements a schedule of back up automatically, which is determined by the client. Clients can choose to use daily or weekly backups, for example. On the scheduled backup days, the application collects the data and the compresses, encrypts, and transfers the data to the cloud storage server. Following the initial full backup, service providers usually provide incremental backups.

The public cloud uses a data center developed and maintained by the cloud provider. Mirrored backup images are stored and archived in data centers and can be accessed if local backup records are not available.

Using public cloud storage does have some limitations, however. When large amounts of data need to be stored or recovered, it must be shipped on tape or another portable storage method due to physical data limits set by the service provider. Additionally, as larger amounts of data are stored for a longer period of time in the cloud, the cost to maintain them rises exponentially.

The second alternative to using traditional tape backup methods is a private (or internal) cloud. End-users employing a private cloud are provided with a Network-Attached Storage (NAS) unit which backs up data locally, while concurrently backing up data off-site to a secure, third party cloud. This process helps reduce the amount of storage space required on local devices and off-site servers as well, ensure local bandwidth is reduced, and optimize the backup process to ensure data recovery is as efficient as possible.

“JKS offers hosted and cloud backup solutions from Datto to allow your company to focus on its primary business.”

JKS offers hosted and cloud backup solutions from Datto to allow your company to focus on its primary business and give you peace of mind knowing your data is properly backed up. Datto is a leading provider of backup solutions. The systems are designed around the hybrid cloud platform. Hybrid cloud backup is a combination of private and public backup solutions.  They contain on premise hardware with ample capacity to hold multiple full backups and additional incremental backups. This is the first point of restoration in case of disaster. Hybrid solutions provide a second point of restoration as well by backing up data to the cloud simultaneously, combining the best of private and public platforms.

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Datto hybrid backup systems provide a multitude of benefits including:

  • Business Continuity: Business can grind to a halt in the event of a disaster, costing large sums of money. Having a backup plan reduces downtime and ensures that businesses can remain functional and can continue to access critical data and applications. Our backup services operate 24 hours a day, all year long to ensure your business can continue to operate without interruption.
  • Data Insurance: Data is backed up both locally and off-site to ensure data security. This is invaluable in the event of a disaster. Having redundant copies of critical data located in different locations ensures data is protected and available at all times.
  • Flexibility of local storage: Hybrid cloud solutions ensure your entire backup is not only stored on-site by leveraging cloud storage capabilities. This allows the storage to grow with a company if needed. Local backup can be limited and expensive to add to, causing some smaller businesses to decide which files can be deleted, or which files to store off-site. Using cloud solutions in addition to local storage gives business owners a great deal of flexibility and scalability in regards to their data storage.
  • Cost benefits: Initial investments for hybrid cloud solutions are very low and provide a good ROI. It reduces costs for businesses because they don’t have to pay for maintenance of several units of local storage. Monthly service or subscription fees are lower since data is backed up locally and in the cloud, preventing costs to store large amounts of data solely in the cloud.
  • Reduced recovery time: The time to recover data is greatly reduced. Because the hybrid system includes a local backup appliance, data can be quickly recovered in the case of disaster. Data recovered through your Local Area Network (LAN) transfers much more quickly than data recovered over the Wide Area Network (WAN). Although, if some disaster happens within your site, data can still be recovered from the backup in the cloud.

Businesses in certain industries are required to maintain data backup to regulated standards (i.e. HIPAA, PCI, etc.). Data must be backed up in a specific way and must be maintained for a specified amount of time. Having a cloud service can ensure your company maintains all standards, without spending too much money.