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Administrative HR Intern

Summary of Position

This paid, part time internship will be 20-25 hours a week. The Administrative HR Intern greets callers on the telephone and in person, routes calls as required, and performs various administrative HR duties as time permits. He/she handles all calls and visitors in a friendly, professional, positive and helpful manner. The Administrative HR Intern will be reporting to the Marketing / CRM Manager.

Responsibilities

  • Assisting with Marketing, Human Resources and other Administrative functions.
  • Creating and maintaining applicant and personnel files.
  • Sorting and organizing information and documents.
  • Check and reconcile various items and reports.
  • Creating and maintaining applicant files and personnel files.
  • Organize binders, shelves and training books.
  • Operates central telephone system; forward calls as required, greets visitors and responds to inquiries.
  • Processes and posts all incoming and outgoing mail; notifies staff of packages and faxes.
  • Maintains schedule of the conference room.
  • Maintains inventory and an adequate level of general office supplies; assists with supply orders, distribution of administrative items, and invoices.
  • Prepares necessary reports when needed.
  • Handles minor accounting activities as needed, verifies and prepare shipping, courier, taxi, and other invoices for payment.
  • Arranges ground transportation services and makes hotel reservations for staff and guests. Keeps the front desk neat. Performs other tasks as assigned.

Qualifications and Background

  • Experience: some relevant work experience preferred but not necessary
  • Skills: Courteous, professional and pleasant manner; neat appearance; excellent and pleasant telephone skills, strong communication and Microsoft office suite skills, and positive and energetic interpersonal skills.

** PAID Internship / College Students are preferred.
** START DATE: JANUARY, 2017

 

 

Employment Type:

Part Time Internship

Required Experience & Knowledge:

  • Relevant work experience preferred

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